Increase Productivity 10 Tools That Help (Part I)


Productivity is not a coincidence. Productivity is always the result of high standards, intelligent planning and consistent performance.

These are the words of Paul J. Meyer – a renowned expert in personal and professional development.

Another aspect that helps you to be more productive: the right tools. Here we give you an overview of practical helpers that can improve your time management.

  • Slack
  • Google Docs
  • Skype
  • zoom
  • GoToMeeting
  • Toggl
  • Time doctor
  • Evernote
  • Microsoft OneNote
  • Dropbox Paper

Communication & collaboration

1. Slack

Slack is the perfect software for teamwork and simplifies all of your team communication. It integrates with numerous applications that you use every day, such as:

  • Google Drive
  • Dropbox

The most important functions:

  • Individual and group chats
  • Set up reminders
  • Bold words

2. Google Docs

With Google Docs, from anywhere you can:

  • to write
  • access
  • to edit
  • work together

You can operate it from your mobile phone, tablet or computer even if there is no connection. It is widely used document storage and work management software that enables individuals to collaborate.

The most important functions:

  • Intelligent editing and design tools
  • Numerous templates for resumes, reports and ready-made documents
  • Creation of a document via browser or mobile apps

EXTRA: Insight into the editorial team: We work with these tools

3. Skype

As one of the most popular software programs in the world, Skype has revolutionized the way video calls communicate. The Skype you know recently got a new look and a ton of new features. These will help you stay in touch.

The most important functions:

  • Take your conversation to a new level with extensive video functions
  • Share messages, photos, emoticons in real time
  • Call mobile and landline numbers at affordable prices

4. Zoom

Zoom provides remote conferencing services through cloud computing. It’s a real power tool that can hold up to 500 participants.

The most important functions:

  • HD video and high quality audio
  • Screen sharing and numerous collaboration features
  • Easy to start and connect

EXTRA: Conference Kamasutra: 10 Practical Tips for Meetings

5. GoToMeeting

GoToMeeting enables online meetings to be turned into conference calls. It is an online video conferencing tool that allows users to schedule meetings and share screens. No matter where you are, your personal meeting is now just a few clicks away.

The most important functions:

  • Easy to answer calls – no codes or PINs required
  • Video conferencing
  • Suitable for webinars
  • Screen sharing with no effort
  • 6 HD video feeds per session

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Time tracking

6. Toggl

The ultimate time-saving app that is incredibly easy to use. Toggl’s time recording is designed for speed. This time tracking software can integrate dozens of other tools to add functionality.

The most important functions:

  • Instant overview of your time and team progress
  • Offline time recording and mobile functionalities
  • Reports that are sent directly to the appropriate people

7. Time doctor

If you want to know where your team is wasting their time, Time Doctor can help. You can understand the time wasters even when your team is thousands of kilometers away from you. Time Doctor is a complete time tracking and productivity tool designed specifically for remote teams.

The most important functions:

  • Taking screenshots
  • Monitoring of web and app usage
  • Warning messages to avoid distractions

taking notes

8. Evernote

Evernote is like your second brain that allows you to remember everything. It’s a reliable note-taking app to help you stay organized and be productive. Evernote lets you capture, organize, and share notes from anywhere. So your best ideas are always with you and in sync.

The most important functions:

  • Everything accessible in one place
  • Add attachments, links, and audio recordings
  • Scanning and searching information from business cards

9. Microsoft OneNote

It’s a digital note-taking app that works on any device and platform, be it laptops or smartphones. OneNote makes you feel like you are working, writing, or drawing on paper with a pen. The app comes in handy when you take spontaneous notes. One or two clicks and you’re good to go.

The most important functions:

  • Real-time collaboration
  • Audio / video recording
  • Optical character recognition from images

10. Dropbox paper

An online word processor where teams can bring ideas to life in a single place. Paper gives the work a casual approach. The users can create themselves, as human stickers or emoji. Conversations are thus more connected and more lively. It also offers a surface that is ultra-light.

The most important functions:

  • Anyone can see and update Dropbox files in a Paper document
  • Changes are saved automatically
  • Seamless presentations

You can find more helpful tools for increasing productivity in our 2nd part of this series of articles.

This article was written in English and published on on 08/24/2018. We have translated it for you so that we can exchange ideas with our readers on relevant topics!

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